Decrease Your Chart Retrieval Expenses

Calculate Your Potential Savings with Automated Chart Extraction

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Select your number of in-network provider groups with over 1,000 attributed members
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For these provider groups, enter your total number of charts pulled annually

Your Savings Estimate

Using Health Fidelity

Find Out How

With these two inputs, we aim to provide an estimated savings opportunity specific to your organization. When selecting your data points, please note:

  • Chart volume is not the same as member volume. In our experience, vendors bill per chart pulled, and often a single member could require multiple chart pulls.
  • Consider both the risk adjustment and quality requirements when entering your total pulled chart volume.
  • Currently ACE is not economically viable for low volumes of medical chart retrieval. If you don’t see numbers on the scale that reflect your utilization, it’s because it’s outside of our break-even range.

Collapse Your Cost Curve with Savings of Over 80%

Acquire more of your medical records for a flat fee

With manual chart retrieval, traditional vendors charge a fee per chart, with no hope for economies of scale. With expenses averaging $15 per chart, risk-based entities face expenses that can easily spin out of control.

Automated Chart Extraction (ACE) allows you to automatically extract all medical records from remote EHR systems in a secure and HIPAA-compliant manner with no disruption to providers – for an annual flat-fee, regardless of provider group size.

* The break even volume of members w/ encounters is estimated at around 667 totaling 10K at $15 per chart.

** These figures represent retrieval costs for approximately 24K members

Improve your Quality/HEDIS and Risk Adjustment ROI with Automated Chart Extraction (ACE)

ACE can be tailored to your organization’s individual needs

Manual Chart Retrieval

Case Study

In Q1 2017, a large provider-sponsored plan in the Pacific Northwest used Health Fidelity’s ACE technology to retrieve records for approximately 35,000 members treated at employed provider sites located throughout Oregon and Washington.

Once login credentials for read-only access to the Epic EHR system were obtained, the ACE software extracted the relevant medical records and securely transmitted them as PDF files to Health Fidelity’s data warehouse. By taking advantage of ACE technology, the health plan efficiently acquired the necessary medical records and eliminated the need to contact and coordinate with dozens of provider locations. Data was preserved in its original EHR format for maximum readability, and virtually no effort was required on the part of either the health plan or its network providers. With this one-time setup, data can now be extracted on an ongoing basis.

A total of about 450,000 records were immediately available for ingestion by Health Fidelity’s analytics and coding applications, Risk Analytics and Scout. The health plan’s Director of Risk Adjustment Coding Compliance commented, “I am pleased that ACE has allowed us to achieve our productivity goal of reviewing all high-risk membership for risk adjustment.”